CATALOG: How to Apply

The purpose of student financial aid at RCC is to provide financial assistance to students who would otherwise be unable to afford a college education. To support this objective, the college offers a variety of financial aid programs for students who qualify. Aid is funded through federal and state agencies, local organizations, businesses, individuals, and the college.

For the purposes of calculating your financial aid awards, the financial aid year is the fall, spring, and summer semesters of each academic year.

How to Apply for Financial Aid and When to Get Started

Staff members at both campuses are available to provide information and assistance with financial aid programs. You should apply online through FAFSA. A FAFSA pre-application worksheet should be completed prior to applying on the internet. This worksheet is available from the Glenns or Warsaw Campus Financial Aid Office or via FAFSA. You must list Rappahannock Community College in order for us to receive your information electronically.

The Federal School Code for Rappahannock Community College is 009160. It is the same regardless of what campus you plan to attend.

The FAFSA gathers financial information about students and their family. The information is analyzed and the student receives a Student Aid Report (SAR). The priority deadline for submitting the FAFSA at RCC is April 15, especially if the student plans to enroll for the fall semester. You apply for financial aid one time a year and should reapply each new school year.

Effective for the current academic year, the FAFSA becomes available online October 1st each year. The best time to apply for financial aid is during the months of January-April preceding the anticipated fall semester entrance into the college. Additional information or forms may be requested to complete the application process.

Students who are selected for verification may be required to submit a tax transcript that can be obtained online.  or by calling 1-800-908-9946, verification of other forms of income, and a verification worksheet.

Applications are processed, if complete, only after all admissions requirements are met and confirmed. Applications should be received four weeks prior to registration. Applications received after this date will be processed as time permits.

Only students with complete admissions and financial aid files can be awarded financial aid. Financial Aid applicants whose application files are complete before established deadlines may charge tuition against their grant or scholarships during registration. Book charges may be made from the first day of class through the last day to add/drop each semester (specific dates are posted each semester). If students’ financial aid files are not complete at the time of registration, students should prepare to pay out of pocket for all tuition, fees, and book charges for possible reimbursement if found to be financial aid eligible.

Students who have received a financial aid award letter or view their award in the Student Services Center online may use their financial aid for payment of tuition. Tuition and fee charges not fully covered by financial aid must be paid prior to the deferred payment deadline.

Financial aid refund checks for students who have financial aid in excess of tuition, fees, and books will be available usually after the sixth week of classes. More information on the financial aid programs is available in the RCC website Financial Aid section.


Verification is the confirmation through documentation that the information provided on a student’s Free Application for Federal Student Aid (FAFSA) is correct. The federal government requires colleges and universities to verify or confirm the data reported by students and their parent(s) on the FAFSA. The verification process ensures that eligible students receive all the financial aid to which they are entitled and prevents ineligible students from receiving financial aid to which they are not entitled.

How will I know if I am selected for verification?

You may be selected for verification either by the federal processor or by the Office of Financial Aid. If you are selected for verification you will see items in the TO DO section of your Student Services Center in myRCC.

Why was I selected for Verification?

The main reasons for being selected for verification include that you were chosen randomly, the FAFSA you submitted was incomplete, your FAFSA contains estimated information or the data you provided on the FAFSA is inconsistent. Verification is a federal regulation. Students who are selected for verification are not being punished; rather, verification prevents ineligible students from receiving aid by reporting false information and ensures that eligible students receive all of the aid for which they are qualified.

What do I have to submit and where do I send it?

Once you are selected for verification all requirements will be added to your TO DO list in your Student Services Center.  You may upload the documents that are needed to complete verification electronically by clicking on the link for each item in your to do list and following the instructions.

Dependent Students

  1. Copy of student’s and parent’s federal income tax transcript (for the tax year prior to the current aid year)
  2. Dependent verification worksheet
  3. Parent asset worksheet (if business income, investments and/or rental property is listed on tax transcripts)

Independent Students

  1. Student’s (and spouse’s, if applicable) federal income tax transcript
  2. Independent verification worksheet

Please note that additional documentation may be requested at the discretion of the office of financial aid. If additional documents are requested, an email will be sent and your To Do list will be updated. It is your responsibility to check your requirements and submit all documentation to the by the due date listed on your to do list.

Do not wait to submit your documents. If you are selected for verification, you must submit all documents by the due date, to be eligible for the maximum financial aid.

What if I don’t want to complete the verification process?

The verification process is a federal regulation and must be completed in order for a student to receive federal aid, as well as any state and institutional aid. If you do not wish to complete the verification process, and therefore not receive financial aid, please notify the financial aid office via email so we can update your status.

Enrollment Verification and Certification for Loan Deferments

Official and final enrollment verifications as well as loan deferment certifications will be processed after the deadline to drop with a refund for any particular semester or session.

At the written request of the student, the Admissions and Records Office will produce official verification of enrollment. This is typically required as documentation to continue the student’s eligibility for dependent services, benefits, and insurance external to the college.

Loan Deferments are handled automatically by the National Student Clearinghouse (NSC) for most student loans. Students are not required to submit a deferment form. Enrollment information is submitted to the NSC following the deadline to drop with a refund for each semester.

The NSC will submit enrollment verification to the appropriate lending agency. For questions regarding a loan deferment, contact the NSC by phone at 703-742-4200.

Last modified on 08-28-2019