CATALOG: Grading System

The quality of performance in any academic course is reported by a letter grade; the assignment of which is the responsibility of the instructor. All official grades are posted online in the Student Information System at the end of the semester. Directions for viewing and printing grades are as followed:

Login to myRCC and click on VCCS SIS: Student Information System.

  • Click on Self Service.
  • Click on Student Center.
  • Click on Grades.
  • Select the Term.
  • Click the Continue button at the bottom of the page.

The grades of A, B, C, D, P, and S are passing grades. Grades of F and U are failing grades. R and I are interim grades. Grades of W and X are final grades carrying no credit. Grades are assigned quality points as follows:

A = Excellent – 4 grade points per credit

= Good – 3 grade points per credit

C = Average – 2 grade points per credit

D = Poor – 1 grade point per credit

F = Failure – 0 grade point per credit

I = Incomplete – No grade point credit. The “I” grade is used only for verifiable unavoidable reasons when the student is unable to complete a course within the normal course time. To be eligible to receive an “I” grade, the student must (1) have satisfactorily completed more than 60% of the course requirements and attendance (2) must request the faculty member assign the “I” grade and indicate why it is warranted. The faculty member has the discretion to decide whether the “I” grade will be awarded. Since the “incomplete” extends enrollment in the course, requirements for satisfactory completion will be established through consultation between the faculty member and student.

In assigning the “I” grade, the faculty member must complete documentation that (1) states the reason for assigning the grade; (2) specifies the work to be completed and indicates its percentage in relation to the total work of the course; (3) specifies the date by which the work must be completed; and (4) identifies the default (B, C, D, F, P, R, or U) based upon course work already completed. Completion dates cannot be set beyond the last day of the subsequent semester (to include summer semester) without written approval of the Chief Academic Officer of the campus. Incomplete grades must be changed by the instructor, via a grade change form, by the last day of the subsequent semester (to include summer semester). In cases where a student fails to complete course assignments by the agreed upon date, the “I” will change to the grade reflecting the work completed. The student will be provided a copy of the documentation from the instructor.

P = Pass – No grade point credit. The “P” grade applies only to non-developmental studies courses and are not included in GPA calculations. A maximum of seven credit hours of “P” grades may be applied toward graduation.

R = Re-enroll – No grade point credit. The “R” grade is used in developmental courses only to indicate satisfactory progress toward meeting course objectives. In order to complete course objectives, students receiving an “R” grade must re-enroll in the course and pay the normal tuition and fees.

S = Satisfactory – No grade point credit. The “S” grade is used only for satisfactory completion of developmental studies courses.

U = Unsatisfactory – No grade point credit. The “U” grade applies only to developmental studies courses.

W = Withdrawal – No grade point credit. A grade of “W” is awarded to students who withdraw or are withdrawn from a course after the add/drop period but prior to the completion of 60 percent of the session. After that time, students not completing the course will receive a grade of “F” except under mitigating circumstances, which must be documented. A copy of the documentation must be placed in the student’s academic file.

= Audit – No credit. Students desiring to attend a course without taking the examination or receiving credit for the course may do so by registering to audit through the regular registration process and paying the normal tuition and fees. Students wishing to change from credit to audit or audit to credit must do so by the last day of the add/drop period for the course. Permission from the course instructor and academic dean or another appropriate administrator is required to audit a course. Students desiring to earn credit for a previously audited course must re-enroll in the course for credit and pay the normal tuition and fees to earn a grade other than “X.” Advanced standing credit will not be awarded for a previously audited course.


Grade Point Average

The grade point average (GPA) is calculated by dividing the total number of grade points earned by the total number of credit hours attempted. A student’s GPA may range from 0.0 to 4.0.For example:

A = 4 grade points

B = 3 grade points

C = 2 grade points

D = 1 grade point

WF/F = 0 grade points

I (Incomplete) and W (Withdrawal) do not receive grade points and do not have an effect on the GPA.

Example Student Transcript

Course Credit Hours Grade Grade Points
BIO 101 3 A 12
SDV 100 1 B 3
ENG 111 3 C 6
MTH 158 3 F 0
10 21
Total Credit Hours Attempted Total Grade Points

To calculate the example student’s GPA, the total grade points are divided by the total credit hours attempted.
21 (Total Grade Points)/10 (Total Credit Hours Attempted) = 2.10 GPA

To calculate a student’s cumulative GPA, the total grade points for all semesters is divided by the total credit hours attempted for all semesters.


Academic Renewal

Students who return to the college after a separation of five years or more may petition for academic renewal by submitting an Academic Renewal Petition Form to the college.

If a student is determined to be eligible for academic renewal, “D” and “F” grades earned prior to reenrollment will be deleted from the cumulative and curriculum grade point average (GPA); however, these grades will not be removed or deleted from the student’s official college transcript. The notice “Academic Renewal has been granted” and the effective dates will appear on the transcript. Academic renewal is subject to the following conditions:

  • Prior to petitioning for academic renewal the student must demonstrate a renewed academic interest and effort by earning at least a 2.5 GPA in the first 12 semester hours completed after reenrollment.
  • All grades received at the college will be a part of the student’s official transcript.
  • Students will receive degree credit only for courses in which grades of “C” or better were earned prior to academic renewal, providing that such courses meet current curriculum requirements.
  • Total hours for graduation will be based on all course work taken at the college after readmission, as well as former course work for which a grade of “C” or better was earned, and credits transferred from other colleges or universities.
  • The academic renewal policy may be used only once and cannot be revoked once approved.

Final Grades

Final grades are posted every semester according to the due dates listed in the semester calendar and are available to students via the Student Information System (SIS). Students can access the SIS by using myRCC on the RCC website. No grades will be mailed. Final grades are a part of students’ permanent academic record and are recorded on the student’s official transcript.


Appeal of Final Grade

Faculty members at RCC are responsible for assigning course grades and for advising students of the objective criteria used to determine the grades assigned. Most student disagreements regarding course grades are best resolved informally between the student and the faculty member. The college’s student grievance procedure provides a fair and orderly process for students who wish to pursue a formal appeal of the final course grade.  A formal grievance must be filed within ten calendar days of the time the grade is posted to the student’s record in the Student Information System.  The process for appealing a final course grade is outlined in the Student Handbook section.


Academic Standing

RCC attempts to keep students informed regarding individual academic standing. Students will be notified of academic deficiency. The college provides academic advising and coaching services to help students increase their effectiveness in meeting academic standards and to graduate.

Students failing to achieve satisfactory progress will be notified by the Dean of Student Development and encouraged to consult a counselor for assistance. Consistently poor grades will result in an academic warning, probation, suspension, or dismissal from the college. The circumstances under which these actions may be taken are described below:

  • Good Standing:

Students are considered to be in “good academic standing” if they maintain a minimum grade point average (GPA) of 2.0 per semester, are eligible to re-enroll at the college, and are not on academic suspension or dismissal status.

  • Academic Warning:

Students who fail to attain a minimum GPA of 2.00 for any semester will be placed on academic warning. Students on academic warning are encouraged to consult with a college counselor and take advantage of academic support services provided by RCC.

  • Academic Probation:

Students who fail to maintain a cumulative GPA of 1.5 will be placed on academic probation until such time as their cumulative average is 1.75 or better. The statement “Academic Probation” will be placed on the students’ permanent record. Students shall be placed on probation only after 12 semester credit hours have been attempted. Students on academic probation are ineligible for appointive or elective office in student organizations unless special permission is granted by the Dean of Student Development or another appropriate college administrator. Students on probation may be required to carry less than the normal course load the following semester and will be required to consult with a college counselor and to take advantage of academic support services provided by RCC.

  • Academic Suspension:

Students on academic probation who fail to attain a semester GPA of 1.5 or better will be placed on academic suspension only after attempting 24 semester credit hours. Academic suspension will be for one semester. The statement “Academic Suspension” will be placed on the students’ permanent records. Students who have been informed that they are on academic suspension may immediately submit a Student Admission Appeal Form to the Admissions and Records Office to be reviewed by the Dean of Student Development for reconsideration of their cases. The dean will utilize, as appropriate, the Student Affairs Committee in reviewing any such appeals. Otherwise, suspended students may be readmitted after termination of the suspension period and upon formal written request to the Dean of Student Development or the College Registrar.

  • Reinstatement after Academic Suspension:
    Students reinstated from academic suspension must achieve a 2.00 GPA for the semester of their reinstatement and must earn at least a 1.75 GPA in each subsequent semester of attendance. The statement “Subject to Dismissal” will be placed on the students’ permanent records. Students reinstated from academic suspension will remain “Subject to Dismissal” until their cumulative GPA is 1.75 or better. Reinstated students may be required to carry less than a normal course load the following semester and will be required to consult with a college counselor and take advantage of academic support services provided by RCC.
  • Academic Dismissal:
    Students not achieving at least a 2.00 GPA for the semester of reinstatement following academic suspension will be academically dismissed. Students who achieve at least a 2.00 GPA for the semester of their reinstatement following academic suspension must earn at least a 1.75 GPA in each subsequent semester of enrollment. Failure to achieve a 1.75 GPA in each subsequent semester until the cumulative GPA reaches 1.75 will result in academic dismissal. The statement “Academic Dismissal” will be placed on the students’ permanent records. Academic dismissal is normally permanent. In exceptional circumstances, students may submit a Student Admission Appeal Form to the Admissions and Records Office for review by the Dean of Student Development for reconsideration of their cases. The dean will utilize, as appropriate, the Student Affairs Committee in reviewing any such appeals. The Dean of Student Development will make a recommendation to the Vice President of Instruction and Student Development. Students who have been reinstated after academic dismissal will be “Subject to Dismissal” until their cumulative GPA is 1.75 or better. Reinstated students may be required to carry less than a normal course load the following semester and will be required to consult with a college counselor and to take advantage of academic support services provided by RCC.

Students who are suspended or dismissed from other educational institutions should use these procedures to request admission and enrollment at RCC.

 


Last modified on 08-08-2017