Meet the Financial Aid Team

Hello! We are excited that you are interested in learning more about your financial aid options and thrilled you are considering, or are already attending, Rappahannock Community College. Outlined below is information that will help you navigate your financial aid options. Please do not hesitate to reach out to our team should you need further assistance. We are here to support you!

The Financial Aid Team

Getting Started

We encourage all students to apply for financial aid. To learn about the application process, start by watching the video below.

Apply Now

Click here to submit your application today for the 2020 – 2021 school year!

RCC School Code:  009160

The Free Application for Federal Student Aid (FAFSA) becomes available on October 1st the year before a student plans on attending college. We are still accepting applications for the 2020 – 2021 school year. 

Students can begin using their financial aid to purchase books and supplies in the bookstore August 10th – September 9th, 2020.

CHECK MESSAGE CENTER REGULARLY FOR IMPORTANT UPDATES FROM THE FINANCIAL AID OFFICE.

Financial Aid Resources

How To Apply for Financial Aid and When To Get Started

Staff members at both campuses are available to provide information and assistance with financial aid programs. You should apply online. A FAFSA on the web pre-application worksheet should be completed prior to applying on the internet. This worksheet is available from the Glenns or Warsaw Campus Financial Aid Office. You must list Rappahannock Community College in order for us to receive your information electronically.

The school code for Rappahannock Community College is 009160.

The FAFSA gathers financial information about students and their family. The information is analyzed and the student receives a Student Aid Report (SAR). The priority deadline for submitting the FAFSA at RCC is April 15, especially if the student plans to enroll for the upcoming Fall Semester. You apply for financial aid each acadmemic year.

Students who have received a financial aid award letter may use their financial aid for payment of tuition. Tuition and fee charges not fully covered by financial aid must be paid prior to the deferred payment deadline. Financial aid balance checks for students who have financial aid in excess of tuition, fees and books will be available usually during the sixth week of classes.

The purpose of student financial aid at RCC is to provide financial assistance to students who would otherwise be unable to afford a college education. To support this objective, the college offers a variety of financial aid programs for students who qualify. Aid is funded through federal and state agencies, local organizations, businesses, individuals, and the college.

Deadlines

Rappahannock Community College’s priority deadline is April 15th preceding the Fall Semester the student would like to attend. Applications for financial aid should be completed and submitted electronically to the office of Federal Student Financial Aid Programs four weeks prior to registration at RCC.

Students must submit separate applications for scholarships. RCC/EFI Scholarship applications are usually available in January with a mid-March deadline for the upcoming academic year.

Students who wish to be considered for the work-study program must check the appropriate box on the RCC Office Application for Financial Aid and/or inform RCC financial aid staff.

Deadlines are established each semester for the first day to charge and the last day to charge against financial aid award in the bookstore, and submission of other necessary information.

Students who wish to take advantage of Veteran’s Administration educational benefits for which they may be entitled should plan well in advance to ensure that the necessary VA approvals can be obtained prior to registration.

How much does a two-year community college cost in Virginia? Check out the Net Price Calculator from the VA Wizard.

Financial Aid Office

Phone: (804)758-6744

Email: financialaid@rappahannock.edu

Veteran Services

Phone: (804)758-6737

Email: vharris@rappahannock.edu

Summer Hours of Operation

Mon, Tues, Wed – 8:00am to 5:30pm

Thursday – 8:00am to 7:00pm

Friday – 8:00am to 12:00pm

Important Parent Notice: If you are a parent calling to inquire about specific account information for your son or daughter, please have them on the line with you. If this is not possible, we will be able to speak about general information or processes only. Since educational records are protected from third-party disclosure by federal law, if it becomes necessary to get into account specific details we will be pleased to refer you to a specialist that can determine if information can be released. Referrals are typically responded to within 1 – 3 business days.

Students interested in applying for a work-study position
should contact the Financial Aid Office at 804-758-6744

The Federal Work-Study Program at Rappahannock Community College is a financial aid program that provides part-time employment opportunities on campus for students who meet the following criteria:

Eligibility Criteria

  • Cumulative GPA 2.5 or higher
  • Enrolled in at least 6 credits
  • Demonstrate financial need
  • Completed a FAFSA (Free Application for Federal Student Aid)
  • Completed first semester at RCC or had prior work experience
  • Students are encouraged to apply for work-study positions that align with their program of study.

Work-Study Employment Opportunities

Warsaw Campus

  • Check back for future opportunities.

Glenns Campus

  • Check back for future opportunities. 

Additional Information

  • Maximum of 20 hours per week
  • Hourly pay rate of $7.25 or higher, depending on the skill level required for position
  • Paid bi-weekly (direct deposit is available)
  • Your total work-study award depends on when you apply, your level of financial need, and the availability of funds.

Federal Work-Study Benefits

  • Save gas money and time by working on campus before or after classes.
  • Supervisors try to be as flexible as possible in scheduling work hours around your academic obligations.
  • Opportunities to establish relationships with college faculty/staff. Your supervisor may become an excellent reference for future job and/or scholarship opportunities!
  • Become more involved and aware of upcoming RCC events.
  • The Federal Work-Study Program gives you an opportunity to earn money to help pay for your educational expenses.
  • Because the Federal Work-Study Program is a financial aid need-based program, work-study income (although taxable) does not affect your future financial aid eligibility.
  • Federal Work-Study experience helps students develop communication, interpersonal, time management, and critical thinking skills as well as learn more about the career field they are interested in.

Students interested in applying for a work-study position:
Contact the Financial Aid Office at 804-758-6744

A. SELECTION OF AWARD RECIPIENTS AND DETERMINATION OF FINANCIAL AID PACKAGE
Applicants for financial aid are evaluated on the basis of demonstrated financial need and Standards of Satisfactory Academic Progress (SAP). A student must be enrolled in a program leading to a degree or eligible certificate to qualify for financial aid. Financial need is defined as the difference between the amount you and your parents/spouse can contribute from income and assets and the cost of attending Rappahannock Community College (RCC). A student’s Cost of Attendance (COA) is determined based on full-time enrollment, dependency status, and residency status. Standard student expense budgets have been established which include average charges for tuition and fees and estimated allowances for books and supplies, room and board, transportation, and personal/miscellaneous expenses. The Expected Family Contribution (EFC) toward educational costs is determined using the results from the Free Application for Federal Student Aid (FAFSA).

At the time your application was evaluated, you were automatically considered for all Federal and State grants available. The College does not participate in the Direct Loan Program which includes the Federal Family Educational Loan Program and the Federal Stafford and Federal Plus Loans. The College Financial Aid Office determined your eligibility for each type of aid and assigned a combination of assistance to meet your need. Awards are initially based upon full-time (12 semester credits or more) enrollment unless the student received his/her award retroactively after classes began. The type of grants included in your aid package is dependent upon the availability of funds and your demonstrated financial need. All awards are contingent upon federal, state and local appropriations for student aid programs and receipt by the College of these funds. Adjustments may be made if you change your enrollment, fail to attend classes for which you are enrolled or fail to continue to meet standards of satisfactory progress.

The College Financial Aid Office reserves the right to request documentation to verify any information used to determine eligibility for financial assistance.

B. RESPONSIBILITIES OF FINANCIAL AID RECIPIENTS AND RENEWAL APPLICANTS
Financial aid recipients are required to notify the College Financial Aid Office of any additional financial aid (church or community scholarships, etc.) you receive from sources outside RCC. Receipt of additional financial aid may result in an adjustment of the financial aid offered.

Students receiving financial aid who find it necessary to add, drop or audit classes, who have classes canceled, or who do not begin attendance in any classes for which they are enrolled must notify the College Financial Aid Office of such action immediately. Financial Aid students cannot audit courses as financial aid will not cover an audited course. Financial aid will not pay for classes you have never attended. Instructors will report to the registrar prior to the “Last Day to Drop with Refund” date any student who never attended class. Students will be dropped (DELETED) from any unattended class or classes. Necessary adjustments and/or possible refunds will be handled at that time and there may be an effect on your ability to meet the standards of satisfactory academic progress for financial aid.

Financial aid recipients are required to notify the College Financial Aid Office of any change in name, state residency classification or other changes related to attendance at RCC.

C. ENROLLMENT
When a student receives an official financial aid award notice from the College Financial Aid Office, tuition and fees for the semester are paid in full if the award is greater than or equal to the total tuition and fee charges. If it is not, the student must pay the additional amount to avoid being dropped. Please remember the financial aid award must be prorated if enrollment is less than full-time (9-11 credits eligible for 75% of semester aid, 6-8 credits eligible for 50% of semester aid, and 1-5 credits must contact the financial aid office for eligibility). If an aid recipient decides to drop a class, he/she must drop using the RCC Student Information System, see his/her advisor, or go to the RCC Counseling Office. If the aid recipient does not take proper action to drop a class, he/she may be held financially liable for tuition and fees.

D. DISBURSEMENT PROCEDURES
The total dollar amounts listed on the Financial Aid Award Letter are yearly awards that are divided in equal amounts (unless specified otherwise) between the fall and spring semesters. Students can charge tuition, fees, books, and required educational supplies against most grant or scholarship awards. If the amount of financial aid is greater than tuition, fees and book charges, a balance remaining check will be issued. Fall remaining balance checks are distributed to students in October and Spring remaining balance checks are distributed in March. Please see the RCC financial aid office or monitor our website on actual disbursement dates during the semester. These disbursement date(s) are dependent on the receipt of funds from the funding agency. A message will be sent to students via College website, student e-mail, on-campus Plasma TV screens, and sign postage alerting students as to when checks are available.

E. RCC SATISFACTORY ACADEMIC PROGRESS (SAP) Policy
All recipients of Federal and/or State aid are required to maintain Satisfactory Academic Progress (SAP) in their course of study. Federal regulations require that a student receiving federal financial aid make satisfactory academic progress in accordance with the standards set by the College and the Federal Government. These regulations apply to all semesters in which a student has been or will be enrolled whether or not aid was awarded or received. Satisfactory Academic Progress (SAP) standards also apply to State aid.

Satisfactory Academic Progress is measured in two ways:

  1. By the student’s cumulative grade point average (see Qualitative Progress Standards/ GPA Rule in Section II) in their academic program; and,
  2. By the percentage of course credits completed successfully; student must achieve at least a 67% rate of satisfactory completion. By credits earned as a percentage of those attempted. This is the Completion Rate (see Quantitative Progress Standards/67% Rule in Section II).

In addition, students must complete their programs of study before attempting 150% of the credits required to complete the program. This is the Maximum Time Frame. Financial aid will cover a maximum of 30 credits of developmental coursework; this is the Developmental Maximum.

Some career studies certificate programs (i.e., shorter than 16 credits in total length) are ineligible for student financial aid, but those credits will be counted toward all SAP requirements (GPA, Completion Rate, Maximum Timeframe, and Developmental Maximum) if the student later enrolls in an eligible program.

The College Financial Aid Office will evaluate satisfactory academic progress before aid is awarded and after grades are posted for every term, starting with the first term of enrollment.

I. STUDENT FINANCIAL AID STATUS

A. Financial Aid Good Standing (GS) – Students who are meeting all aspects of the satisfactory academic progress policy or successfully following a designated academic progress plan.

B. Financial Aid Warning Status (WS) – Students who fail to meet satisfactory academic progress for the first time (excluding students who have already attempted 150% of the credits required for their programs of study) will be automatically placed in a Warning Status for one (1) term and are expected to meet SAP requirements by the end of that term. Students who fail to meet satisfactory academic progress requirements at the end of the warning status term will be placed on financial aid suspension. However, with a successful SAP appeal, those students will be placed on financial aid probation and will retain financial aid eligibility.

C. Financial Aid Probation Status (PS) – Students who have successfully appealed financial aid suspension are placed in Probation Status (PS). Students in Probation Status (PS) are eligible to receive financial aid for one (1) semester, after which they MUST be in Good Standing (GS) or meeting the requirements of an academic progress plan that was pre-approved by the Student Affairs Committee. (See “IV. Reinstatement and Appeals” for additional information.)

D. Financial Aid Suspension Status (SS) – Students who do not meet the credit progression schedule and/or cumulative grade point average standard, or who fail to meet the requirements of their pre-approved academic progress plan, will be placed in Suspension Status (SS). Students in Suspension Status (SS) are not eligible to receive financial aid. To become eligible for future terms, you should reach a 2.0 gpa and 67% or higher completion rate and then contact the Financial Aid office for an appeal form.

Important: Academic Status (Good standing, Academic Warning, Academic Program, Academic Suspension) differs from financial aid requirements for Satisfactory Academic Progress. Academic status will be noted on the student’s academic record; financial aid status will be noted on financial aid pages in SIS. Any student suspended from the College for academic or behavioral reasons is automatically ineligible for financial aid.

II. EVALUATING ACADEMIC PROGRESS STANDARDS

1. Minimum Qualitative Progress Standards (GPA Rule)
Cumulative GPA Requirements (GPA Rule): In order to remain eligible for financial aid consideration, students must meet minimum cumulative grade point average requirements based on a progressive scale. Only credit courses with grades of A, B, C, D, and F are included in this calculation. Dual enrollment grades are included in this calculation. Transfer credits are not included. In order to graduate, a minimum cumulative grade point average of 2.0 is required.

Minimum Cumulative GPA Total Number of Credit(s) Attempted
1.5 1 to 15
1.75 16 to 30
2.0 31 +

2. Minimum Quantitative Progress Standards (67% Rule) or Pace of Completion-Financial aid recipients must satisfactorily complete 67 percent (%) of all course work attempted.
Completion Rate (67% Rule): Students must, at a minimum, receive satisfactory grades in 67% of cumulative credits attempted. This calculation is performed by dividing the cumulative total number of successfully completed credits by the cumulative total number of credits attempted. All credits attempted at the College (except audits, which must be entered as such by the class census date) are included. All credits attempted in transfer count as both attempted and successfully completed credits. All credits accepted in transfer count as both attempted and successfully completed credits. Developmental coursework is also included in this calculation. Credits with satisfactory grades at the College are those for which a grade of A, B, C, D, S, or P is earned.

This evaluation will be made prior to aid being awarded and after grades are posted at the end of each semester a student is enrolled at the College.

Additional Considerations for Quantitative or Pace of Completion Standards

  • Withdrawals (W grades) that are recorded on the student’s permanent academic transcript will be included as credits attempted and will have an adverse effect on the student’s ability to meet the requirements of the completion rate for financial aid.
  • Incomplete Grades: Courses that are assigned an incomplete grade (grade of I) are included in cumulative credits attempted. These cannot be used as credits earned in the progress standard until a successful grade is assigned.
  • Repeated courses enable the student to achieve a higher cumulative grade point average. Students can repeat courses with financial aid until successfully completed but repeating courses adversely affects the student’s ability to meet completion rate requirements. Financial aid can be considered for successfully completed classes that are repeated to achieve a higher grade but for only one additional attempt. Only the latest attempt will count toward the cumulative grade point average.

3. Maximum Timeframe (150% Rule)
In order to continue receiving financial aid, a student must complete his/her program of study before attempting 150% of the credits required for that program. Developmental and ESL coursework are excluded from this calculation. Attempted credits from all enrollment periods at the College plus all accepted transfer credits are counted; whether or not the student received financial aid for those terms is of no consequence. All terms of enrollment at the College are included whether or not the student received financial aid and regardless of the age of the coursework.

Additional Standards

  1. Developmental Coursework: Students may receive financial aid for a maximum of 30 semester hours of Developmental Studies courses as long as the courses are required as a result of placement testing, the student is in an eligible program of study, and SAP requirements continue to be met.
  2. English as a Second Language (ESL): Credits are unlimited in number as long as they are taken as part of an eligible program and SAP requirements continue to be met.
  3. Audit Coursework: A student cannot receive financial aid for an audited course. Changing from credit to audit will reduce financial aid eligible courses by the number of credits changed to audit.
  4. Repeated Coursework: Students can repeat courses with financial aid until successfully completed. There is no limit assuming all other SAP requirements are met. Repeated coursework will be included in the evaluation of completion rate and maximum timeframe. Students may only repeat a passed course once as long as it is in order to meet an academic standard (i.e., a higher grade is required for graduation or their program of study).
  5. Transfer Students: Credits officially accepted in transfer will be counted in determining the maximum number of allowable semester credit hours for financial aid eligibility.
  6. Second Degree Students: Credits earned from a first degree or certificate must be counted if the student changes programs or attempts a second degree or certificate. Depending on the circumstances, an appeal might be warranted.
  7. Students who drop classes or audit classes are highly advised to schedule a meeting with the financial aid office to determine the impact of the changes on their financial aid.
  8. Students should schedule a meeting with the financial aid office prior to requesting a curriculum/program/plan change.
  9. New financial aid recipients who have previously been enrolled at the college and returning students will be evaluated for satisfactory academic progress based on prior performance at RCC regardless if they received financial aid previously or not.
  10. A student cannot receive financial aid for noncredit and credit courses in ineligible curricula.

III. REGAINING ELIGIBILITY FOR FINANCIAL AID
Students who do not meet the credit progression requirements (Quantitative or Pace of Completion) and/or cumulative grade point average requirements (Qualitative) will be immediately ineligible for financial aid. Removal from financial aid does not prevent students from enrolling without financial aid if they are otherwise eligible to continue their enrollment.

If extenuating circumstances exist that caused the student to be placed on Financial Aid Suspension, the student may file an appeal and document the circumstances. If an appeal is granted, a student in financial aid suspension should expect to continue classes at his or her own expense until satisfactory academic progress requirements are again met.

Students who fail to meet these Satisfactory Academic Progress Standards and who choose to enroll without benefit of student financial aid may submit an appeal requesting a review of their academic records after any term in which they are enrolled without the receipt of financial aid to determine whether they have again met satisfactory academic progress standards. If the standards are met, eligibility is regained for subsequent terms of enrollment in the academic year. Students should consult their campus financial aid advisors for assistance in appealing any element of this policy or to determine how to regain eligibility for financial aid.

IV. REINSTATEMENT AND APPEALS
Under certain circumstances, students who fail to meet SAP standards and lose eligibility for financial aid can appeal the financial aid suspension. Students must clearly state what caused the suspension and must also clearly indicate what has changed that will now allow the student to succeed. Appeals are encouraged if:

  • Extenuating circumstances exist (i.e., student’s serious illness or accident; death, accident or serious illness in the immediate family; other mitigating circumstances), or
  • The student has successfully completed one degree and is attempting another.

Students appealing a suspension must:

  • Complete the College’s SAP Appeal Form in entirety (contact RCC Financial Aid Office for the form),
  • Attach documentation in support of the appeal
  • Submit all items and the appeal form to the College Financial Aid Office.

Only complete appeal submissions, with documentation, will be evaluated by the Financial Aid Officer and Student Affairs Committee. Students whose appeals have been denied by the financial aid office have the right to pursue final appeal through the Student Affairs Committee. The decision is final. Depending on the circumstances, the student could be required to complete additional requirements (i.e., see a career counselor or another type of counselor, meet with an advisor to develop an academic progress plan for completion, limit enrollment, etc.) before an appeal is granted. The goal is to help the student get back on track for graduation. The reasonableness of the student’s ability for improvement to again meet SAP standards and complete the student’s program of study will be carefully considered. Appeals will be approved or denied. Students who have appeals approved will be in probationary status for the coming term. During probationary status, the student must meet the conditions of the appeal as communicated to him or her in the notification letter, or the student will return to suspension. If an academic progress plan has been pre-approved by the committee, continuing to meet the requirements of that plan will put the student back into good standing.

F. CONSEQUENCES FOR OFFICIAL OR UNOFFICIAL WITHDRAW FROM ALL CLASSES
Financial aid is awarded to a student under the assumption that the student will attend college for the entire period for which the assistance is awarded. When a student withdraws (officially or unofficially) from ALL classes after beginning attendance, the student may no longer be eligible for the full amount of aid that the student was originally scheduled to receive. The College is required to determine the earned and unearned portions of Federal (Title IV) and/or State aid as of the date the student ceased attendance based on the amount of time the student spent in attendance. If the amount disbursed to the student is greater than the amount the student earned, the student will be responsible for repaying the unearned funds. If the amount disbursed to the student is less than the amount the student earned, and for which the student is otherwise eligible, he or she is eligible to receive a post-withdraw disbursement of the earned aid that was received. RECOMMENDED: For the complete policy please go to our site and read the information concerning Withdrawing from courses and the Return of Title IV Financial Aid Funds Policy.

G. CHARGING FINANCIAL AID OR SCHOLARSHIP AWARDS IN THE RCC BOOKSTORE
Students may charge against those funds in the RCC Follett Bookstore. Students are only allowed to charge books and required educational supplies. The student will be personally responsible for any unpaid books/supplies not covered by financial aid.

Financial aid and scholarship students should go directly to the RCC Follett Bookstore at either campus during the specified book charge period, and the bookstore staff will be able to assist you, the student, in charging financial aid for your books and/or supplies.

Students must know their RCC Student ID number, present any form of picture identification along with a copy of their class schedule (these items are a requirement) to the Bookstore staff.

Note: Picture identification could include, for example, driver’s license, passport, and/or military ID.

Note: Be sure to check with the RCC Follett Bookstore on Bookstore Hours of Operation.

  1. How to print a class schedule: Go to www.rappahannock.edu
  2. Click on MyRCC and Log In
  3. Click on VCCS SIS: Student Information System
  4. Under “Enrollment” click on “My Class Schedule”
  5. Make sure you select the correct term and click continue
  6. You will be viewing the selected term Class Schedule
  7. Print

During the book charge period, Financial Aid students will have the flexibility of ordering their textbooks online through the RCC Bookstore www.rappahannock.edu/bookstore/Please note this process incurs additional shipping charges that will be charged to your financial aid. Of importance, be sure your address is accurate on the RCC Student Information System (MyRCC) as your mailing address must match the shipping address you give to the RCC Follett Bookstore or your order will be cancelled. Please review the RCC Follett Bookstore site for details. To make an address change/update, follow the directions below by logging into MyRCC and click VCCS SIS – Student Information System: Self Service>Student Center>Personal Information>Mailing Address.

 Financial Aid Forms
  Form Title Format
Consortium Agreement PDF
Free Application for Federal Student Aid (FAFSA) Online
Satisfactory Academic Progress Appeal PDF

 Verification Forms: 2020-2021 (Fall 2020, Spring 2021, Summer 2021)

Computer Graphic

Click here to learn: How to Submit Verification Documents in SIS in 5 Easy Steps

  Form Title Format
2020-2021 Dependent Asset Information Form PDF
2020-2021 Dependent Household Size Verification Form PDF
2020-2021 Dependent Number in College Verification Form PDF
2020-2021 High School Completion Status PDF
2020-2021 Independent Household Size Verification Form PDF
2020-2021 Identity Statement and Educational Purpose Form (Notary Required) PDF
2020-2021 Identity Statement and Educational Purpose Form (School) PDF
2020-2021 Parent Additional Financial Information PDF
2020-2021 Parent Verification of Non-Filing Form PDF
2020-2021 Parents Untaxed Income Form PDF
2020-2021 Statement of Degree Status Form PDF
2020-2021 Student Non-Filing Statement Form PDF
2020-2021 Unusual Enrollment History Form PDF

The verification process is a federally mandated process which confirms the accuracy of data provided by randomly selected FAFSA applicants. If selected for verification the student, their parent(s), or spouse, if applicable, are required to provide certain documents to the school for review. If the documentation provided to the Financial Aid Office does not match what was reported on the FAFSA, this can result in changes to the student’s financial aid eligibility, and/or financial aid offers.

Note: If you have been selected for verification you will have To-Do items on your Student Center To-Do List and will receive a notification in your SIS Message Center. It is important that you check your SIS Message Center and To-Do List on a regular basis and reply to all requests in a timely manner. An official financial aid award notice cannot be generated until the required documents are received and the review process has been marked complete.

 Veterans’ Forms
  Form Title Format
Certification Request for VA Education Benefits

 – Submit to RCC VA Coordinator or School Certifying Official.

PDF
Dependents Request for Change of Program or Place of Training Form – 22-5495

 – Submit to VA Regional Processing Office; see form instructions for details.

PDF
Request for Change of Program or Place of Training Form – VBA-22-1995

 – Submit to VA Regional Processing Office; see form instructions for details.

PDF

Work Study Forms

  Form Title Format
Federal Work-Study Application Online
Federal Work-Study Handbook (for new hires) PDF
Federal Work-Study Confidentiality Agreement (for new hires) PDF

Return of Title IV Funds

Students receiving financial aid who withdraw or stop attending will, in most cases, be required to return a portion of financial aid received. Procedures involving award recoveries from financial aid recipients are based on federal and state legislation. The regulations require that in instances of overpayment of scholarship, grant, or loan assistance, students must repay the overpayment. More detailed information on eligibility requirements, services, application procedures and deadlines, and repayment schedules appears in the Financial Aid Handbook available through the Financial Aid Office.

The Higher Education Act, as reauthorized and signed into law on October 7, 1998, established the Return of Title IV Funds Policy. This revised Rappahannock Community College policy reflects new regulations published October 29, 2010 that became effective July 1, 2011. The concept behind the policy is that the college and the student are allowed to retain only the amount of Title IV (federal) aid that is earned. If a student withdraws or stops attending classes, whether any credits have been earned for the term or not, a portion of the aid received is considered to be unearned and must be returned to the Title IV programs from which it was received. For Title IV purposes, the last date of attendance is one of the following: the date the formal withdrawal process begins, the date the student otherwise gives official notice of intent to withdraw (i.e., letter, phone call, e-mail, in-person), the mid-point of the term, or the last documented date of attendance in an academically-related activity (i.e., documented attendance in a class or lab or submission of an assignment in a distance learning course). If a student attends through 60 percent of the term, all Title IV aid is considered earned.

 

Definitions

Return to Title IV (R2T4) calculation – A required calculation to determine the amount of aid earned by the student when the student does not attend all days scheduled to complete within a payment period or term (Student is considered to be a withdrawal, whether any credits were completed or not.)

Overaward [not the same as Return to Title IV calculation] – A required recalculation of Pell Grant and other aid types due to student dropping or not attending credits required for the status awarded (full-time, three-quarter time, half-time, less than half-time); required at any point information received that changes student status. Reductions in aid will always be required for students whose status changes due to dropped classes or classes not attended beyond the course census date

Clarification of New Regulations

  • A student who attends and completes at least one course that spans the entire term will have earned the aid for that term (as adjusted for dropped classes or classes not attended).
  • School must be able to demonstrate that student actually attended each class, including any class with a failing grade. Attendance must be ―academic attendance or ―attendance at an academically-related activity. Documentation of Attendance must be made by the school. A student’s self-certification of attendance is NOT acceptable unless supported by school’s documentation. Examples of attendance include:
  • Physical class attendance where there is direct interaction between instructor and student
  • Submission of an academic assignment
  • Examination, interactive tutorial, or computer-assisted instruction
  • Study group assigned by school
  • Participation in on-line discussion about academic matters
  • Initiation of contact with instructor to ask question about academic subject

(Logging in to an on-line class does NOT count as attendance.)

  • A student who withdraws from a module or dynamic class within the term must still be attending another class or is considered to be a withdrawal, even if registered for future classes starting within the term. The student must— at the time of withdrawal from a module or dynamic class– provide a written statement to the College Financial Aid Office indicating intent to attend (within 45 days) a future class within the term, or the student is considered to be a withdrawal; and a Return to Title IV calculation must be completed. (If student doesn’t actually attend that future class, a Return to Title IV calculation is still required; withdrawal date/last date of attendance dates back to originally confirmed withdrawal date.)

Questions to ask

  • Did the student cease to attend a course that he/she was scheduled to attend? (If yes, ask the next question.)
  • At the time the student stopped attending this course, was he/she continuing to attend other courses? (If no, ask the next question. If yes, student is not a withdrawal.)
  • At the time of withdrawal, did the student provide written confirmation of anticipated attendance in a later starting, registered course within the term? (If no, student is considered a withdrawal, and a Return to Title IV calculation must be completed. If yes, no Return to Title IV calculation is required unless the student doesn’t attend or quits the future dynamic class.)

Remember: Recalculation of aid for enrollment-status changes due to dropped or never attended classes is required before any Return to Title IV calculation is completed.

Step 1) The first step is a series of formulas to determine the amount of aid which must be returned. Following the determination of the last date of attendance, the school must calculate the number of days attended and the total number of days the student was scheduled to complete within the term; weekends count and any period of no classes which is five days in length or greater is excluded. Days attended are then divided by days in the term the student was scheduled to complete to calculate percentage completed. That percentage is multiplied by total aid for which the student is eligible to determine the amount of aid earned (% completed x total aid = earned aid). Total aid – earned aid = unearned aid (aid to be returned).

Step 2) The next step is for the school to determine total institutional charges and multiply that figure by the percentage of unearned aid (100% – % completed = % unearned). It makes no difference which type of resource actually paid the school bill; the law assumes that Title IV aid goes first to pay institutional charges. Institutional charges x % unearned = amount returned by school.

The school must then return the amount of unearned aid, up to the maximum received, to each of the Title IV programs in the following order:

  1. Federal Pell Grant
  2. Federal Supplemental Educational Opportunity Grant (FSEOG)

Step 3) The school then calculates the amount for which the student is responsible by subtracting the amount returned by the school from the total amount which is unearned. That remaining amount is the student’s share and is allocated in the same order as stated above.
Total amount unearned – amount returned by school = $$ for which student is responsible.

Once the school determines dollar amounts and which individual programs must be repaid, the student will be notified of any amounts he or she owes. For grant dollars that must be repaid, the amount due from a student is limited to the amount by which the original grant overpayment amount due from the student exceeds half of the total Title IV grant funds received by the student. A student has 45 days to make repayment and does not have to repay a grant overpayment of $50 or less. Unpaid balances will be reported on NSLDS, the National Student Loan Data System, and turned over to the Department of Education for collection. Until overpayments are repaid or satisfactory arrangements to repay have been made, students will be ineligible for further Title IV aid at any institution.

Effective 7/1/2009, state law requires that state aid of the VSFAP funds (which includes the Commonwealth grant – COMA and the Virginia Guaranteed Assistance Program grant-VGAP) must also be returned proportionally based on the percentage of unearned aid used in the Return of Title IV calculations when a student receiving those grants withdraws or unofficially withdraws completely from the institution.

This policy is totally separate from the institutional refund policy. Unpaid balances due to RCC that result from amounts returned to Title IV programs and other sources of aid will be charged back to the student. If a student does not begin attendance in all classes or ceases attendance during the 100% refund period, aid may have to be reduced to reflect appropriate status prior to calculating Return of Title IV Funds.

Before withdrawing or stopping attendance in classes, the student should be aware of the proper procedure for withdrawing from classes and the consequences of either withdrawing or stopping attendance. Official withdrawal is always the responsibility of the student.

Any questions on Return of Title IV Funds may be addressed to the Financial Aid and Veterans Affairs Officer. Questions regarding withdrawal should be addressed to the student’s advisor or the Registrar’s Office.

Satisfactory Academic Progress is measured in two ways: 

  1. By the student’s cumulative grade point average (see Qualitative Progress Standards/ GPA Rule in Section II) in their academic program; and,
  2. By the percentage of course credits completed successfully; student must achieve at least a 67% rate of satisfactory completion. By credits earned as a percentage of those attempted. This is the Completion Rate (see Quantitative Progress Standards/67% Rule in Section II).

In addition, students must complete their programs of study before attempting 150% of the credits required to complete the program. This is the Maximum Time Frame. Financial aid will cover a maximum of 30 credits of developmental coursework; this is the Developmental Maximum.

Some career studies certificate programs (i.e., shorter than 16 credits in total length) are ineligible for student financial aid, but those credits will be counted toward all SAP requirements (GPA, Completion Rate, Maximum Timeframe, and Developmental Maximum) if the student later enrolls in an eligible program.

The College Financial Aid Office will evaluate satisfactory academic progress before aid is awarded and after grades are posted for every term, starting with the first term of enrollment.

I. STUDENT FINANCIAL AID STATUS

A. Financial Aid Good Standing (GS) – Students who are meeting all aspects of the satisfactory academic progress policy or successfully following a designated academic progress plan.

B. Financial Aid Warning Status (WS) – Students who fail to meet satisfactory academic progress for the first time (excluding students who have already attempted 150% of the credits required for their programs of study) will be automatically placed in a Warning Status for one (1) term and are expected to meet SAP requirements by the end of that term. Students who fail to meet satisfactory academic progress requirements at the end of the warning status term will be placed on financial aid suspension. However, with a successful SAP appeal, those students will be placed on financial aid probation and will retain financial aid eligibility.

C. Financial Aid Probation Status (PS) – Students who have successfully appealed financial aid suspension are placed in Probation Status (PS). Students in Probation Status (PS) are eligible to receive financial aid for one (1) semester, after which they MUST be in Good Standing (GS) or meeting the requirements of an academic progress plan that was pre-approved by the Student Affairs Committee. (See “IV. Reinstatement and Appeals” for additional information.)

D. Financial Aid Suspension Status (SS) – Students who do not meet the credit progression schedule and/or cumulative grade point average standard, or who fail to meet the requirements of their pre-approved academic progress plan, will be placed in Suspension Status (SS). Students in Suspension Status (SS) are not eligible to receive financial aid. To become eligible for future terms, you should reach a 2.0 GPA and 67% or higher completion rate and then contact the Financial Aid office for an appeal form.

Important: Academic Status (Good standing, Academic Warning, Academic Program, Academic Suspension) differs from financial aid requirements for Satisfactory Academic Progress. Academic status will be noted on the student’s academic record; financial aid status will be noted on financial aid pages in SIS. Any student suspended from the College for academic or behavioral reasons is automatically ineligible for financial aid.

II. EVALUATING ACADEMIC PROGRESS STANDARDS

1. Minimum Qualitative Progress Standards (GPA Rule)

Cumulative GPA Requirements (GPA Rule): In order to remain eligible for financial aid consideration, students must meet minimum cumulative grade point average requirements based on a progressive scale. Only credit courses with grades of A, B, C, D, and F are included in this calculation. Dual enrollment grades are included in this calculation. Transfer credits are not included. In order to graduate, a minimum cumulative grade point average of 2.0 is required.

Minimum Cumulative GPA Total Number of Credit(s) Attempted
1.5 1 to 15
1.75 16 to 30
2.0 31 +

2. Minimum Quantitative Progress Standards (67% Rule) or Pace of Completion-Financial aid recipients must satisfactorily complete 67 percent (%) of all course work attempted.

Completion Rate (67% Rule): Students must, at a minimum, receive satisfactory grades in 67% of cumulative credits attempted. This calculation is performed by dividing the cumulative total number of successfully completed credits by the cumulative total number of credits attempted. All credits attempted at the College (except audits, which must be entered as such by the class census date) are included. All credits attempted in transfer count as both attempted and successfully completed credits. All credits accepted in transfer count as both attempted and successfully completed credits. Developmental coursework is also included in this calculation. Credits with satisfactory grades at the College are those for which a grade of A, B, C, D, S, or P is earned.

This evaluation will be made prior to aid being awarded and after grades are posted at the end of each semester a student is enrolled at the College.

Additional Considerations for Quantitative or Pace of Completion Standards

  • Withdrawals (W grades) that are recorded on the student’s permanent academic transcript will be included as credits attempted and will have an adverse effect on the student’s ability to meet the requirements of the completion rate for financial aid.
  • Incomplete Grades: Courses that are assigned an incomplete grade (grade of I) are included in cumulative credits attempted. These cannot be used as credits earned in the progress standard until a successful grade is assigned.
  • Repeated courses enable the student to achieve a higher cumulative grade point average. Students can repeat courses with financial aid until successfully completed but repeating courses adversely affects the student’s ability to meet completion rate requirements. Financial aid can be considered for successfully completed classes that are repeated to achieve a higher grade but for only one additional attempt. Only the latest attempt will count toward the cumulative grade point average.

3. Maximum Timeframe (150% Rule)

In order to continue receiving financial aid, a student must complete his/her program of study before attempting 150% of the credits required for that program. Developmental and ESL coursework are excluded from this calculation. Attempted credits from all enrollment periods at the College plus all accepted transfer credits are counted; whether or not the student received financial aid for those terms is of no consequence. All terms of enrollment at the College are included whether or not the student received financial aid and regardless of the age of the coursework.

Additional Standards

  1. Developmental Coursework: Students may receive financial aid for a maximum of 30 semester hours of Developmental Studies courses as long as the courses are required as a result of placement testing, the student is in an eligible program of study, and SAP requirements continue to be met.
  2. English as a Second Language (ESL): Credits are unlimited in number as long as they are taken as part of an eligible program and SAP requirements continue to be met.
  3. Audit Coursework: A student cannot receive financial aid for an audited course. Changing from credit to audit will reduce financial aid eligible courses by the number of credits changed to audit.
  4. Repeated Coursework: Students can repeat courses with financial aid until successfully completed. There is no limit assuming all other SAP requirements are met. Repeated coursework will be included in the evaluation of completion rate and maximum timeframe. Students may only repeat a passed course once as long as it is in order to meet an academic standard (i.e., a higher grade is required for graduation or their program of study).
  5. Transfer Students: Credits officially accepted in transfer will be counted in determining the maximum number of allowable semester credit hours for financial aid eligibility.
  6. Second Degree Students: Credits earned from a first degree or certificate must be counted if the student changes programs or attempts a second degree or certificate. Depending on the circumstances, an appeal might be warranted.
  7. Students who drop classes or audit classes are highly advised to schedule a meeting with the financial aid office to determine the impact of the changes on their financial aid.
  8. Students should schedule a meeting with the financial aid office prior to requesting a curriculum/program/plan change.
  9. New financial aid recipients who have previously been enrolled at the college and returning students will be evaluated for satisfactory academic progress based on prior performance at RCC regardless if they received financial aid previously or not.
  10. A student cannot receive financial aid for noncredit and credit courses in ineligible curricula.
III. Regaining Eligibility for Financial Aid

Students who do not meet the credit progression requirements (Quantitative or Pace of Completion) and/or cumulative grade point average requirements (Qualitative) will be immediately ineligible for financial aid. Removal from financial aid does not prevent students from enrolling without financial aid if they are otherwise eligible to continue their enrollment.

If extenuating circumstances exist that caused the student to be placed on Financial Aid Suspension, the student may file an appeal and document the circumstances. If an appeal is granted, a student in financial aid suspension should expect to continue classes at his or her own expense until satisfactory academic progress requirements are again met.

Students who fail to meet these Satisfactory Academic Progress Standards and who choose to enroll without benefit of student financial aid may submit an appeal requesting a review of their academic records after any term in which they are enrolled without the receipt of financial aid to determine whether they have again met satisfactory academic progress standards. If the standards are met, eligibility is regained for subsequent terms of enrollment in the academic year. Students should consult their campus financial aid advisors for assistance in appealing any element of this policy or to determine how to regain eligibility for financial aid.

IV. Reinstatement and Appeals

Under certain circumstances, students who fail to meet SAP standards and lose eligibility for financial aid can appeal the financial aid suspension. Students must clearly state what caused the suspension and must also clearly indicate what has changed that will now allow the student to succeed. Appeals are encouraged if:

  • Extenuating circumstances exist (i.e., student’s serious illness or accident; death, accident or serious illness in the immediate family; other mitigating circumstances), or
  • The student has successfully completed one degree and is attempting another.

Students appealing a suspension must:

  • Complete the College’s SAP Appeal Form in entirety (contact RCC Financial Aid Office for the form),
  • Attach documentation in support of the appeal
  • Submit all items and the appeal form to the College Financial Aid Office.

Only complete appeal submissions, with documentation, will be evaluated by the Financial Aid Officer and Student Affairs Committee. Students whose appeals have been denied by the Financial Aid office have the right to pursue final appeal through the Student Affairs Committee. The decision is final. Depending on the circumstances, the student could be required to complete additional requirements (i.e., see a career counselor or another type of counselor, meet with an advisor to develop an academic progress plan for completion, limit enrollment, etc.) before an appeal is granted. The goal is to help the student get back on track for graduation. The reasonableness of the student’s ability for improvement to again meet SAP standards and complete the student’s program of study will be carefully considered. Appeals will be approved or denied. Students who have appeals approved will be in probationary status for the coming term. During probationary status, the student must meet the conditions of the appeal as communicated to him or her in the notification letter, or the student will return to suspension. If an academic progress plan has been pre-approved by the committee, continuing to meet the requirements of that plan will put the student back into good standing.

NOTICE:

Effective with the Fall 2011 term, a revised Financial Aid Satisfactory Academic Progress policy was initiated. The policy became effective with the Fall 2011 semester which meant that it was first applied when Fall 2011 grades were posted in December 2011. All recipients of Federal and/or State aid are required to maintain Satisfactory Academic Progress (SAP) in their course of study. Federal regulations require that a student receiving federal financial aid make satisfactory academic progress in accordance with the standards set by the College and the federal government. These regulations apply to all semesters in which a student has been or will be enrolled whether or not aid was awarded or received. Satisfactory Academic Progress (SAP) standards also apply to state aid.

How do I access my Message Center?

  • Visit rappahannock.edu
  • Log into MyRCC from the homepage
  • Click on the SIS: Student Information System
  • Click on Student Center in the upper left-hand corner.
  • The Message Center is at the top of this page.

How do I access my To-Do List?

  • Visit rappahannock.edu
  • Log into MyRCC
  • Click on Student Center in the upper left-hand corner.
  • The To-Do List is located on the left-hand side of the page.

For best results use Internet Explorer or Firefox Mozilla when accessing MyRCC. Google Chrome is not compatible.

How do I find my student ID#?

To locate your student ID#:

  • Visit www.rappahannock.edu
  • Log into MyRCC
  • Click on View my Information in the upper left-hand corner.
  • The number listed under Emplid is your student ID#. 

Students are encouraged to memorize their student ID#. The student ID# will be required when contacting faculty and staff for assistance and on Rappahannock Community College forms that may be required during your time as a student at RCC.

Types of Financial Aid

Federal and State Grants
Need-based awards which do not require repayments, such as the Federal Pell Grant, Federal Supplemental Opportunity Grant, College Scholarship Assistance Program, Virginia Student Financial Assistance Program which consists of the Commonwealth of Virginia Grant and Virginia Guaranteed Assistance Program, Higher Education Teacher Assistance Program, Part-time Assistance Program, and Supplemental Grant.

Federal Pell Grant (Pell)
Pell Grants are federally funded grants which provide financial assistance to undergraduate students who have not earned a bachelor’s or professional degree. A student must establish financial need, be a U.S. citizen, and be accepted in an eligible curriculum.

Federal Supplemental Educational Opportunity Grant (SEOG)
Supplemental Educational Opportunity Grants are available to a limited number of undergraduate students who demonstrate exceptional financial need. Students completing the FAFSA and qualifying for the Pell grant will be considered for SEOG while funds are available.

College Scholarship Assistance Program (CSAP)
This need-based program provides grants to a limited number of students who are residents of Virginia, who demonstrate sufficient financial need, and are enrolled in at least a half-time basis. This grant may be funded by the Federal Government and/or the state.

Commonwealth of Virginia Grant (COMA)
The COMA state grant is available for students who enroll in at least half-time, demonstrate financial need, be domiciliary residents of Virginia, and meet all other eligibility criteria.

Virginia Guaranteed Assistance Program (VGAP)
The VGAP state grant is available to Virginia residents who graduated from a Virginia high school with a 2.5 GPA or higher. Students must be first-time freshmen enrolled at RCC full-time. Awards may be renewed for a second year for students who have maintained full-time enrollment, a minimum 2.0 GPA or higher at RCC, and continue to demonstrate financial need.

Part-Time Tuition Assistance (PTAP)
PTAP grants are available for students who enroll for 1 to 8 credits only, are residents of Virginia, and demonstrate financial need. The maximum award is the cost of tuition and fees.

Supplemental VCCS Grant (SUPP)
SUPP grants are available for students from tuition set-aside funds. Students, eligible must demonstrate financial need preferred Expected Family Contribution (EFC) under 8000, are residents of Virginia meet the College Satisfactory Academic Progress standards, be degree or certificate seeking, and can maintain any enrollment level.


Federal Work-Study Program
The Federal Work-Study (FWS) is a program that provides part-time jobs for students who demonstrate financial need and are enrolled at least half-time (6 credits) during the Fall and Spring semesters at RCC. Awards are based on a need for which the student must work. Money is earned hourly and paid on a bi-weekly basis through the Federal Work-Study Program. Student class schedules, curriculum, and job skills are considered in assessing jobs.


Scholarships

Scholarships have been established through the generosity of individuals, organizations and corporations to recognize outstanding performances and to assist students in pursuing quality higher education.  Over 100 scholarships totaling approximately $400,000 are available to RCC students.   Scholarships can be combined with federal and state financial aid or used alone to cover the cost of RCC tuition and fees.

Please contact RCC College Scholarship Specialist Beth Robins at 804-333-6708 or by email: brobins@rappahannock.edu, if you would like to sponsor a scholarship or have any questions about applying.

Apply for a RCC Scholarship


Other Sources of Aid
The college offers several programs for special populations:

Virginia Department of Rehabilitative Services
Certain disabled persons may qualify for services and/or financial aid from the Virginia Department of Rehabilitative Services. Consult the financial aid staff or a counselor for referral assistance.

Virginia Foster Care Tuition Grant
The Tuition Grant program provides tuition and fees at any Virginia community college for high school graduates or general education development (GED) completers in foster care, in the custody of a social services agency, or considered a special needs adoption. Awards will be provided to eligible applicants who are not already receiving sufficient grant funds to pay for their tuition and fees. The awards may not exceed tuition and required fees. Students who are already receiving grant funds that cover tuition and fees are not eligible for these awards.  Inquire with the financial aid office for further eligibility criteria.

HOPE Scholarship
The Tax Relief Act of 1997 offers tax credits for tuition and fee payments under certain conditions. Effective January 1, 1998, those paying tuition and fees may be eligible for up to $1,500 in tax credit under the HOPE Scholarship Credit. Only students who are taking at least a half-time load, who are in their first two years of postsecondary education, and who do not have their tuition pay an employer or through grant aid are eligible.

Students should contact a tax expert to find out whether they qualify for this credit.


Web Resources
We offer these other websites for informational purposes only. Students should be aware that the information found at links to other sites “outside” of the RCC website is not within our control, and we cannot guarantee its accuracy. Information can change at any time in the world of financial aid. Remember, applying for financial aid and/or scholarships is FREE. Never pay to apply for Financial Aid and beware of scholarship scams.


Virginia’s Two-Year College Transfer Grant
The Two-Year College Transfer Grant Program makes it easier for eligible RCC students to pay for completing a bachelor’s degree. Students who enter RCC as first-time freshmen in Fall 2007 or later may receive up to $1000 per year when they transfer to a four-year public or private non-profit college or university in Virginia. An additional $1000 per year may be awarded to students enrolled in certain engineering, mathematics, nursing, teaching, or science programs 1.

To be eligible for the Two-Year College Transfer Grant Program, a student must:

  • Be a domiciliary resident of Virginia
  • Enter a Virginia community college as a first-time freshman in Fall 2007 or later 2
  • Earn an associate degree at a Virginia two-year public institution with a final cumulative GPA of at least 3.0.
  • Enroll full-time (12 or more credits) in an accredited Virginia four-year public or private non-profit college or university by the fall following completion of the associate degree
  • Enroll in an eligible degree program at the senior institution 3
  • Apply for financial aid and have a maximum Expected Family Contribution (EFC) of $8,000 as calculated from the FAFSA.
  • Meet Selective Service requirements

The grant may be renewed as long as students continue to meet domiciliary, academic, and financial need requirements while enrolled at the four-year school. Students are limited to a maximum of three award years or 70 credits at the senior institution whichever comes first.

1 Programs eligible for the additional funding will be identified by SCHEV.
2 This includes students attending college for the first time who enter in the immediately preceding summer term and students who earn college credit prior to graduating from high school.
3 Programs in the 39.xxx series, as classified by the National Center for Education Statistics Classification of Instructional Programs (CIP), provide religious training or theological education and are not approved courses of study.

 

  Video Title Additional Information
Eligibility for Federal Financial Aid Click here to view additional videos addressing specific eligibility questions.
Applying for Financial Aid Click here to apply for Federal Financial Aid. Create an account today to get started!

Click here to view additional videos about applying for financial aid.

What is the FAFSA (Free Application for Federal Student Aid)? Click here to view additional videos addressing specific  questions you may have about the FAFSA and/or your circumstances.
Creating an FSA ID  Included in Applying for Financial Aid videos.
What tax and income information do I need to complete my FAFSA? Included in Applying for Financial Aid videos.
Verification Click here to learn what verification is, what to do if you get selected for verification, and to find answers to frequently asked questions.
Video Playlists for Current Students 29 videos available to assist you!
Video Playlists for Future Students 25 videos available to assist you!
Video Playlist for Parents 26 videos available to assist you!

 

 

 

Veteran Services

Veteran Services – How to Access You Benefits

We support our military veterans who are returning to school after service to our nation. Vickisha Harris is your Veterans’ Affairs Officer and she works directly with incoming veterans.

Steps on how to use your educational benefits

Step 1: Apply with the VA

Complete the application process at www.gibill.va.gov. You are encouraged to use the Veterans Online Application (VAONAPP). Please begin the application process about six weeks before the start of classes. If you need help completing the application, we can help!

Step 2: Apply to RCC

Fill out our online application to get admitted to RCC and choose your program and curriculum.

Step 3: Speak with our Veterans’ Affairs Certifying Official

Vickisha Harris
vharris@rappahannock.edu
Phone: 804-758-6744

Step 4: Meet with an advisor

An advisor will help you determine whether you will need to take a placement test and help register you for classes. Please call to schedule an appointment.
Glenns Campus – 804-758-6730
Warsaw Campus – 804-333-6730
Certification Request for VA Education Benefits Form

Step 5: Protect your classes

Follow up with Vickisha Harris to make sure that you have college-approved payment arrangements in place so that your classes don’t get dropped.

Step 6: Maintain your eligibility

  • Do not register in courses for which you have previously received a passing grade/credit (even if taken at another institution).
  • Be advised, VA benefits do not cover any courses that are taken on an audit basis and the credits will not be counted in the course load for the purpose of certifying your enrollment. For example, if a student enrolls in 12 credits, three credits of which are taken for audit, it will be considered enrollment in 9 credits for the purpose of VA status.
  • Notify the Veterans’ Affairs Certifying Officer if you:

• change programs,
• alter course load
• withdraw from classes
• add/drop classes
• do not enroll for a term that has been certified
• have exhausted your VA educational benefits
• or change addresses. (An address change must also be reported directly to VA)

FRAUD ALERT NOTICE: The Department of Veterans Affairs has issued a fraud alert about a marketing scam that is targeting veterans who misdial the VA National Call Center (800-827-1000) or the GI Bill Call Center (888-442-4551) phone numbers. A marketing company created two phone numbers that differ from the real VA numbers by one digit. If a veteran misdials and calls the bogus number, the answering party will offer a gift card and try to obtain sensitive personal data, to include credit card information. Please note that the VA will never ask for credit card or banking information over the phone. The two bogus numbers are 800-872-1000 and 888-442-4511.

RCC Veteran Services is dedicated to helping veterans and their families use their benefits to support their college expenses. We recognize and appreciate the sacrifice of those who have served in the United States Armed Forces, and are most honored to assist you in using your benefits to your best advantage.

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