Rappahannock Community College 2016-2017 Governance Committee Charges Hearing and Review Ad Hoc Committee Purposes Governance and Administrative Committee Expectations

  1. GOVERNANCE COMMITTEES

All RCC Governance Committees will conduct the business indicated by their purpose statements and will prepare an end-of-year report of committee accomplishments for the RCC president. Unless pre-appointed, a chair and a recorder will be selected at each committee’s first meeting. The recorder will promptly produce minutes and post them on the iRCC upon their approval. In addition, each committee will attend to the specific charges as listed.

President’s Planning and Effectiveness Council (PPEC)

Purpose: The purpose of the President’s Planning and Effectiveness Council is to: 1) facilitate the planning process by overseeing college-wide planning activities supporting the college mission that are on-going, integrated, and research-based; 2) assist the president in identifying issues that are critical to the college and advise the president on possible resolution; and 3) facilitate college-wide discussion of institutional policies, procedures, and practices through representative participation of the faculty and staff.=

In 2016-2017, PPEC will:

  1. Guide discussion and implementation of actions to facilitate achievement of Strategic
    Priorities in the 2016-2021 RCC Strategic Plan.
  2. Provide a college-wide forum for discussion and integration of activities leading to successful conduct of the SACSCOC ten-year re-affirmation of accreditation process and design of the Quality Enhancement Project (QEP).
  3. Conduct the annual mission and values review and approval process.

Instructional Affairs Committee (IAC)

Purpose: The purpose of the Instructional Affairs Committee is to consider matters pertaining to the instructional program of the college, such as: 1) coordinating the review of instructional policies and procedures, including instructional evaluation; 2) providing advisory assistance concerning instructional research activities; and 3) reviewing and acting upon all new or proposed revisions to curricula, programs, library and testing resources, course numbers, course titles, and/or course descriptions.

In 2016-2017, IAC will:

  1. Review curricula and recommend appropriate proposals for new, revised, or discontinued programs.
  2. Recommend appropriate curriculum and support service improvements that may be implied by student outcomes assessment data.
  3. Identify and revise local academic policies and practices that may impede students’ progress towards degree and certificate completion.
  4. Update and edit the Curriculum Development Manual.

Student Affairs Committee (SAC)

Purpose: The purpose of the Student Affairs Committee is to: 1) consider matters pertaining to student affairs including student admissions, student financial aid, student activities, student publications, and student recruitment; 2) coordinate the review of policies and procedures pertaining to student services; and 3) hear student disciplinary and dishonesty appeals and student appeals of the application of academic policies and procedures, making recommendations as appropriate to the president and vice president of instruction and student development.

In 2016-2017, SAC will:

  1. Conduct reviews to assure policies and documentation are in excellent shape for the college’s ten-year reaffirmation of accreditation review.
  2. Support the RCC Scholarship software and timeline process by disseminating information throughout the college and with students.
  3. Vote on the appointment of five teaching faculty, currently members of the committee, who will serve to hear matters of possible student dishonesty.
  4. Vote on the appointment of five teaching faculty, currently members of the committee, who will serve to hear matters of possible student misconduct.
  5. Work with the Student Success Council (SSC) to a) implement new actions and processes for improving student advising; and b) adopt policies to assure the college is meeting Student Success Plan and QEP goals.

Financial and Administrative Affairs Committee (FAAC)

Purpose. The purpose of the Financial and Administrative Affairs Committee is to review policies, procedures, and practices pertaining to the financial and administrative affairs of the college. These include consideration of such matters as health and safety, sexual harassment, related professional development, traffic, purchasing, tuition reimbursement, and affirmative action.

FAAC will make recommendations to the president on areas they may feel need additional budget support.

In 2016-2017, FAAC will:

  1.    Work with the safety and security committees to assure that employee awareness of  security procedures and threat assessment is very high.
  2. Study practices to assure that students have the most affordable and accessible textbook or learning materials options.
  3. Help assure that all areas of the college have the best information and guidance through the transition of some college functions to VCCS Shared Services.

Student Success Council (SSC)

Purpose. The purpose of the Student Success Council is to 1) oversee college-wide institutional assessment efforts that improve student success through high-quality educational experiences; 2) maintain compliance with accreditation standards; and 3) lead development, implementation and assessment of RCC’s Student Success Plan. The Student Success Council directs activities for 1) identifying expected outcomes of educational programs, administrative support services, academic and student support services, and community/public service; 2) assessing the extent to which outcomes are achieved; 3) analyzing results ; and 4) recommending improvements based on results analysis.

In 2016-17, SSC will:

  1. Ensure that the committee and each member serve as a guide for leading, facilitating, and implementing all necessary activities to support successful assessment and accreditation objectives and goals at the college, including support for the ten-year SACSCOC reaffirmation of accreditation review.
  2. Support the deans and faculty efforts to provide student access, retention and completion. In particular, a committee priority is to oversee the assessment of the 2015-2016 Student Success Plan, and implementation of the 2016-2017 plan.
  3. Oversee and facilitate evaluation of distance and off-site education, ensuring that the rigor and quality of instruction are comparable regardless of delivery method.
  4. Support instructional excellence by championing improvements indicated through assessment, or recommendations by discipline leads, program heads, or deans.
  5. Implement with SAC input, 2016 SSC recommendations to improve student advising, including increased online resources, better signage and advisor availability, and asynchronous advising strategy.
  6. Work with SAC to determine improvements to SDV100 content and delivery.

HEARING AND REVIEW AD HOC COMMITTEES

Ad Hoc Committee to the President on Multi-year Appointments (MYAC)

Purpose: The Advisory Committee on Multi-year Appointments, formed annually pursuant to State Board policy, receives and acts upon individual faculty requests for consideration for placement on multi-year appointment.
Prospective Committee Members for Ad Hoc Hearing Committees, Faculty Grievance

Purpose: The Hearing Committee Panel is to implement the provisions of the Procedure for Non-reappointment of College Personnel Holding Faculty Rank, the Procedure for Dismissal of College Personnel Holding Faculty Rank, and the Faculty Grievance Procedure.

III. ADMINISTRATIVE COMMITTEES

Created by the college to provide institutional leadership, planning, and coordination in selected areas requiring long-term emphasis, Administrative Committees include:

Advisory: Faculty Senate, Support Staff Association, Student Government Association

Expectation: These constituent groups provide a forum for college groups to come together and discuss relevant topics, as well as to provide constructive solutions for college needs. Each group will conduct its meetings, create minutes for the college community, and provide feedback to the president for the betterment of the college.

Diversity and Inclusion Council

Expectation: This committee provides leadership and input institution-wide related to compliance with the Americans with Disabilities Act (ADA), Equal Employment Opportunity and Affirmative Action (EEO/AA), and application of the Title IX of Education Amendments of 1972 . The committee annually reviews applicable college policies and procedures related to ADA, EEO/AA, and Title IX, and makes recommendations to the appropriate bodies when change is indicated (President, Vice Presidents, Human Resources). The committee makes recommendations regarding planning training/programming/professional development to facilitate the college’s commitment to meeting the requirements of each of the laws, and to provide information to students, faculty and staff.

  1. Develop recommendations to increase diversity and inclusion by increasing and monitoring underrepresented populations in the workforce.
  2. Develop policies and awareness exercises to promote inclusion.
  3. Help the Human Resources officer complete a Diversity and Inclusion Report for the VCCS by June 2017.

Title IX Committee
Expectation: The Title IX Committee provides education, awareness, and leadership to the College community on areas related to Title IX, assuring that processes and procedures safeguard all students and employees, and each constituent is aware of how to report and follow up on issues.

In 2016-2017, the Title IX Committee will:

  1. Increase outreach to community groups to strengthen awareness and potential response to aid students or other college constituents who may become victims, accenting intervention and preventative services.
  2. Seek consistency of Committee membership, add two Deputy Title IX Coordinators as back up leaders, and establish a budget for Title IX training and prevention activities.
  3. Recommend methods to extend awareness and training for Title IX concerns.

Environmental Sustainability

Expectation: This committee will convene to assure that RCC institutionalizes aspects of the VCCS Environmental Sustainability Report, adheres to elements of Executive Order 19 (2010), and involves the college community in RCC sustainability efforts.

In 2016-2017, the Environmental Sustainability Committee will:

  1. Increase information and events supporting sustainability at the college.

Professional Development

Expectation: The Professional Development Committee will assure that a variety of professional development opportunities are available to all employees of the college.

In 2016-2017, the PDC will:

  1. Determine how to increase more deliberate mentoring activities for the RCC workforce.
  2. Engage the president and senior college leadership in conversations about succession planning for its workforce.

Safety

Expectation: The Safety Committee advises the vice president of finance and administrative services on safety issues that arise out of the work processes and the work environment, including equipment, supplies, facilities, and grounds. The committee may examine OSHA and ADA compliance, safety training and professional development, workman compensation claims, and operational documents and policies.

In 2016-2017 the Safety Committee will:

  1. Engage the college community in developing more awareness and feedback to the VP of Finance and Facilities concerning safe facilities and practices.

Scholarship

Expectation: The Scholarship Committee assures that fair and efficient processes are followed to award private scholarship funds to students.

In 2016-2017 the Scholarship Committee will:

  1. Assist the Educational Foundation and Student Development deans to implement a new scholarship process software product which will enable process improvements, with increased awards targeted to increase student access and success.

Threat Assessment Team

Expectation: The college establishes the Violence Prevention Committee with responsibility for education and violence prevention on campus. The membership of this body shall include representatives from the following areas: student affairs, human resources, law enforcement, counseling services representative, and others who have knowledge, professional expertise, or responsibilities that could assist the committee with completing its work. The prevention committee shall publish a clear statement of its mission and membership, as well as the committee’s leadership role in the area of violence prevention. The committee shall publish periodic guidance to faculty, staff and students regarding the following: a.) how to recognize and report aberrant or potentially harmful behavior that may represent a threat to the community;

b.) policies and procedures for the assessment of individuals whose behavior may present a threat; c.) appropriate means of intervention with such individuals; d.) college action to resolve potential threats; and e.) to whom on the college’s threat assessment team, or through what method, potentially threatening behavior should be reported. Additionally, the committee monitors the environment for threats and examines security policies and procedures and staff and equipment readiness to plan, prevent, mitigate, and recover from emergencies that threaten harm to students, staff, and the public, and/or college property.

Enterprise Systems Committee (ESC)

Expectation: The ESC Committee guides college-wide training and implementation of SIS and other enterprise systems within the college and VCCS.

Distance Learning and Instructional Technology

Expectation: The Distance Learning and Instructional Technology Committee serves in an advisory capacity to college administrators on matters relevant to distance learning activities and instructional technology practices and initiatives at RCC. This committee strives to assist the college in meeting students’ demand for high quality online and distance instructors by working with faculty, staff, and administrators.

The DLT supports the integrity and security of the Testing Centers; assists program and course objective attainment, communicates technology use expectations clearly, and assures that distance education policies are clear concerning ownership of materials, faculty compensation, copyright issues, and the use of revenue derived from software creation and production telecourses, or other media products.

In 2016-2017, the DLIT will:

  1. Include in ADA policy a description of how RCC may meet students’ needs better under the Americans with Disabilities Act.
  2. Support the Innovative Technology Grant.
  3. Add a student representative to the Committee.
  4. Recommend how to utilize the college’s status as a national leader in educational technology to market to students.