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Refunds, Credits, and Reinstatement as a Result of Military Service

Pursuant to 23-9.6:2 of the Code of Virginia, and corresponding SCHEV Guidelines, Rappahannock Community College provides for the tuition relief, refund, and reinstatement of students whose service in the uniformed services has required their sudden withdrawal or prolonged absence from their enrollment. Service in the uniformed services is defined as service (whether voluntary or involuntary) on active duty in the Armed Forces, including such service by a member of the National Guard or Reserve, for a period of more than 30 days under call or order to active duty of more than 30 days.

a. Tuition and Required Fees

Should a student be ordered to active duty (for reservists) or be mobilized (active military) as described in the Code of Virginia, Section 23-9.6:2 and the State Council’s Virginia Tuition Relief, Refund, and Reinstatement Guidelines, and he/she requests to be withdrawn from the

college after the census date, the student may elect either to be deleted from the registration file and be awarded a full refund or to be administratively withdrawn with no refund and assigned a grade of “W”.

The student must provide written notice to the college Registrar within 30 days of the call to active duty or mobilization requesting either refund or administrative withdrawal.  A copy of the student’s military orders is required as documentation.  The request may be submitted by mail or by fax.  Should the student elect to receive a refund, RCC provide, at the request of the student, for such refunds to be retained and to be applicable to tuition and fees charged in the semester or term in which the student returns to study.

b. Deposits

The college currently has no programs or services requiring deposits from students.

c. Textbooks

The process for refunds for textbooks is available on the Follet Bookstore website:  http://www.bkstr.com/webapp/wcs/stores/servlet/HelpPoliciesView?langId=-1&catalogId=10001&storeId=10256&demoKey=d#returnpolicy

d. Academic Credits and Grades

Students who are called to active duty or are mobilized, meaning serving in the uniformed services, as described in Virginia Tuition Relief, Refund, and Reinstatement Guidelines have the opportunity to receive an incomplete grade (“I”) until released from active duty (for

reservists) or mobilization (for active military personnel).  All course requirements shall be completed within one year from the date of release from active duty or mobilization.  Students may be given the option of taking their examinations prior to regularly scheduled times as an

exception to VCCS policy 5.6.1 in accordance with the Virginia Tuition Relief, Refund, and Reinstatement Guidelines.  Students receiving financial aid or Veteran’s benefits will have their active duty or mobilization status considered when Satisfactory Academic Progress  (SAP) evaluations are conducted, and appeals will be considered on a case-by-case basis.

e. Reinstatement

Students who are in good academic standing  who are called to active duty or are mobilized are assured a reasonable opportunity to be reinstated in the same programs of study without having to re-apply for admission if they return to the same community college after a cumulative absence of not more than five years so

long as the student provides notice of intent to return to the institution not later than three years after the completion of the period of service.  Notice of intent to return must be provided in writing to the college Registrar prior to the last day to add/drop for any given semester in which the student wishes to return.  Notice may be provided by mail or fax, and must include a copy of the student’s military orders.

f. Dissemination of Information

Students will be notified annually of this policy by way of RCC student email.  Additionally, this policy will appear in the online catalog, and the online RCC Student Handbook.  The office of the dean of student development is responsible for dissemination of this policy.

 

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