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Student Disciplinary Procedure | Rappahannock Community College
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Student Disciplinary Procedure

The student disciplinary procedure is the method by which allegations of a student’s violations of the conduct code or academic honesty policy are investigated and acted upon. The procedure ensures due process in all allegations, as well as avenues of appeal, if the student feels that an incorrect judgment has been made or that the student’s rights have been violated.

Definitions
A student is defined as one who is, or at the time of the incident(s) leading to disciplinary action was, duly and legally registered as a student, either credit or noncredit, at RCC. A student is further defined as one for whom tuition or fees have been paid, credited, or waived.

A Disciplinary Action is an action taken by the College against a student for behaviors that are illegal or that violate College policies. Disciplinary actions may involve one or more of the following:

  • Administrative reprimand or admonition.
  • Uphold the grade awarded by an instructor for a test, quiz, assignment, or for the course based on the policy noted in the instructor’s syllabus. (academic honesty violations)
  • Referral to a community rehabilitation program (especially for alcohol or drug-related offenses).
  • Payment by the student for property damages that may have occurred.
  • Disciplinary Probation that may or may not be recorded on the student’s permanent record.
  • Suspension from the college for some specified period of time.
  • Dismissal from the college. Students who are dismissed must reapply to the college. Readmission is not assured.

Disciplinary Steps

Step One: Any member of the College community, including members of the faculty and the student body, may initiate disciplinary action. The complaint must be filed in writing, signed and submitted to the dean of student development within ten days of the alleged incident. The dean of student development will initiate an investigation of the alleged violation.

The student(s) charged will receive a written notice of the charge, with the published rules, regulations, and procedures (Student Handbook) and shall appear before the dean of student development to respond to the allegations. Within five working days, the dean of student development will decide if there is sufficient evidence to proceed with the disciplinary procedure, and will convey that decision to the student(s) involved and to the individual(s) who initiated the action. If there is not sufficient evidence to continue the process, the disciplinary proceedings will stop at Step One.

Step Two: Within five days after the dean of student development has informed the parties involved that the disciplinary procedure will continue, the dean will schedule a hearing for the student(s) with the College Hearing Committee (see Step Three). The dean of student development may immediately suspend the student(s), pending the hearing, if there is reason to believe that a threat to the safety of individuals or to College property exists. An informal opportunity to explain or defend their behavior will be allowed to the student(s) prior to such a suspension.

The student(s) may waive, in writing, the right to appear before a hearing committee, and allow the dean of student development to assign appropriate disciplinary action on his/her own judgment. In this case, Step Three in the disciplinary procedure is omitted.

Step Three: The College Hearing Committee shall conduct the hearing with a careful review of the facts concerning the alleged offense(s). The College Hearing Committee will consist of two impartial faculty members appointed by the President of the College and one impartial student representative approved by the President. The dean of student development will act as a resource individual for the committee.

At the hearing, the student has the right to:

  • question witnesses and/or those who initiated the disciplinary action;
  • call other witness who have relevant information; and
  • consult counsel of the student’s choice (not at College expense).

Based on the hearing and the review, the College Hearing Committee will present the results of its investigation with a recommendation for disciplinary action (if any) to the Dean of Student Development. The student(s) charged will also receive a written copy of the report.

Step Four: The dean of student development will take appropriate disciplinary action, informing all concerned parties in writing. See Disciplinary Actions above. The parents or guardian of any student under 18 years of age who is dismissed, suspended, or placed on disciplinary probation will be notified of the action taken.

Time Limitations:

Failure to appeal within time limit – If there is no written mutual agreement to extend the time limit here specified, the conduct matter shall be deemed settled on the basis of the last decision rendered provid­ed the decision is within the authority of the parties.

Extension of time –Every effort shall be made by all parties to expedite the process. The time limitations specified herein may be extended by written mutual agree­ment.

Appeals
The student(s) may appeal, in writing, the decision and action of the dean of student development to the vice president of instruction and student development within five days after the receipt of the notice of the dean’s decision. Any disciplinary action imposed by the dean of student development will not be enforced until after the appeal. The vice president of instruction and student development, on the basis of the written re-ports of the College Hearing Committee and dean of student development, and the written appeal, may agree to hear the appeal personally. If so, a meeting will be scheduled within a reasonable time after receipt of the appeal. The vice president of instruction and student development will notify the student(s) and the dean of student development of the decision on the appeal within five days after the conclusion of the meeting.

The student(s) may appeal the decision by the vice president of instruction and student development, in writing, to the President within five days after the receipt of the vice president’s decision. The President, on the basis of the written reports of the College Hearing Committee, the dean of student development, the vice president of instruction and student development, and the written appeal, may agree to hear the appeal personally. If so, a meeting will be scheduled in a reasonable time after receipt of the appeal. The President will notify the student(s), the dean of student development, and the vice president of instruction and student development of the decision on the appeal within five days after the conclusion of the meeting. The President’s decision is final.

This page was last modified on June 11, 2014. If you are looking for previous catalog information, please reference the 2008-2010 Catalog, 2010-2012 Catalog, or 2013-2014 Catalog.


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